Archive Scanning
Digitise your historical records with backfile conversion, and keep new paperwork under control with day-forward scanning. Less physical storage, and your data is always to hand.
Digital Transformation
From paper trails to better workflows.
Keeping up isn’t enough any more. We digitise your records, automate the processes that slow your people down, and build the secure, compliant foundations your business needs for what comes next. Less paper. Fewer errors. More time for the work that matters.
Why it matters
Keeping up isn’t enough.
Technology is moving faster than ever, and staying competitive now takes more than keeping pace. It takes transformation: rethinking how work flows through your business, and putting the right technology underneath it.
Every piece of paper is a touchpoint, a delay and a chance for something to go wrong. Remove the paper trail and your data moves faster, your people make fewer manual errors, and your teams can find what they need and work together wherever they are.
What we do
Digitise. Automate. Protect.
Three connected services that take your business from filing cabinets to fully digital, secure and compliant workflows.
Data Digitisation
Convert paper records into secure, searchable digital formats, from historic archives to the post that lands tomorrow.
Intelligent Workflow
Automate the repetitive: document routing, approvals, archiving and invoice processing, end to end.
Compliance & Security
Protect sensitive information, keep full audit trails and meet regulatory requirements without the manual effort.
Data Digitisation
Unlock the power of your information.
We simplify your data processes by converting paper records into secure digital formats, so the information your business runs on is at your fingertips, not in a filing cabinet.
Electronic Document Management
Optical character recognition (OCR) and intelligent indexing put an end to manual document searches, so the right record is found fast and precisely, every time.
Cloud Data Management
Store your digitised data securely in the cloud with access anytime, anywhere. Built-in disaster recovery protects your business from data loss and downtime.
Better productivity, more accurate data, and a business that keeps running whatever happens.
Talk to us about digitisation →Intelligent Workflow Processing
Automate the repetitive.
Manual processes slow operations down and open the door to errors. Our intelligent workflow solutions automate routine tasks, streamline operations and improve profitability, so your team can focus on higher-value work.
Document Automation
Digitise and automate document handling from inbound routing and approvals all the way to archiving. Minimise manual input and stay compliant at every step.
Invoice Processing
Speed up payment cycles by automating invoice approvals, reducing errors and keeping your financial operations accurate.
Proven Platforms
We digitise paper-based processes on established document management platforms such as DocuWare, configured around the way your business actually works.
Tailored automation that gives your people hours back, and improves the bottom line.
Talk to us about automation →Compliance
Compliance that builds trust.
Compliance isn’t just about regulations. Done well, it builds trust and drives growth. We design digital processes that keep your data safe and your records audit-ready.
- ISO 9001
- ISO 14001
- ISO 27001
- Cyber Essentials Plus
Data Security
Systems designed to maintain data integrity, prevent breaches and safeguard sensitive information, with encryption and secure access controls.
Full Audit Trail
Electronic document management and process automation record every action, giving you a complete audit trail and confidence in your regulatory compliance.
Automated Retention
Retention rules run automatically, so records are kept for exactly as long as they should be, and regulatory requirements are met without anyone having to remember.
Client stories
Don’t take our word for any of it.
Real digitisation projects, delivered for real organisations. Here’s what changed when they left paper behind.
How a vehicle repair specialist turned document-heavy processes into a fast, searchable digital workflow.
- documents and images digitised
- 48,000
- hours of scanning
- 35
- indexed folders
- 2,150
How Barrhead Housing turned thousands of archived housing records into a secure, searchable digital archive.
- document images digitised
- 49,054
- technical drawings scanned
- 1,136
- records indexed
- 503
How it works
Your journey to a paperless business.
- Step 01
Discover
We look at how documents move through your business today: what’s still on paper, where time is lost and where the risk sits.
- Step 02
Digitise
We scan and index your archive, then set up day-forward capture so every new record arrives digital from the start.
- Step 03
Automate
We build intelligent workflows for routing, approvals, invoices and archiving, connected to the systems you already use.
- Step 04
Optimise
With your data secure in the cloud and fully auditable, we keep refining, and your team keeps getting time back.
The result
Each step strengthens the next, creating a fully optimised business that’s ready for whatever comes next.
Why WRM
What better actually looks like.
Digital transformation isn’t just a service. It’s a partnership built on innovation and growth, and here’s what it delivers.
Streamlined Operations
Automate manual workflows and integrate advanced technology to improve efficiency, reduce errors and save time across every process.
Enhanced Agility
Adapt quickly to market changes and evolving customer needs with scalable, future-ready digital solutions.
Improved Decision-Making
Better data visibility and analytics give you the insight to make smarter, faster business decisions.
Data Security
Protect sensitive records with advanced encryption and secure access controls, for confidentiality and peace of mind.
Seamless Compliance
Automate retention and meet regulatory requirements with streamlined, fully auditable document management.
A Partner, Not a Supplier
A single point of contact who knows your business, and a team that stays with you well beyond go-live.
Questions
Good questions, straight answers.
What’s the difference between backfile conversion and day-forward scanning?
Backfile conversion digitises the historical records you already have. Day-forward scanning captures new documents as they arrive, so the paper never builds up again. Most businesses need both.
How do you make scanned documents searchable?
We use optical character recognition (OCR) to read the text in every document, and intelligent indexing to tag it, so your team can find the right record in seconds instead of searching by hand.
Where is our data stored once it’s digitised?
Securely in the cloud, with encryption, access controls and built-in disaster recovery. Your people can reach what they need anytime, anywhere, and your business is protected from data loss and downtime.
Can you automate our invoice approvals?
Yes. We automate the approval route from receipt to payment, which speeds up payment cycles, reduces errors and keeps your financial operations accurate.
Will going digital help us meet compliance requirements?
It makes it much easier. Electronic document management gives you a full audit trail of every action, and retention rules run automatically, so records are kept for exactly as long as they need to be.
Do we have to change everything at once?
No. We start where the paperwork causes you the most pain and build from there. Each step strengthens the next, at a pace that suits your business.
Get in touch
Ready to leave paper behind?
Tell us a little about your business and where the paperwork piles up. We’ll take it from there.
- Phone0333 300 3250
- Emailhello@workflo.solutions
- AddressWorkflo House, 16 Shairps Business Park,
Livingston, EH54 5FD